How LIFEDANCE uses Camelo to keep their dance team in perfect sync

Challenge

Managing team schedules with paper and pen led to at least 5 scheduling errors every week. With multiple rehearsals, performances, and classes happening throughout the week, staying organized became increasingly difficult for the growing creative team.

Solution

Camelo's offered "smooth and clean UI" and simplicity, which was crucial for a team that wasn't particularly tech-focused. The app provided scheduling tools, timesheets, and check-in features with photos and location that perfectly suited their needs without requiring extensive training.

Results

Scheduling errors dropped from at least 5 per week to maybe 1 per month, and Đăng now confidently hands over scheduling tasks to his staff. Camelo helped change their chaotic scheduling process into a well-choreographed routine that supports their artistic vision and business success.

LIFEDANCE is an entertainment agency and dance studio based in Saigon, Vietnam—led by the renowned choreographer Quang Đăng. Known for his creative choreography and vibrant dance performances that thrilled audiences across Vietnam, Đăng has built LIFEDANCE into a thriving art hub where talented dancers come together to create memorable entertainment experiences.

Managing a creative and dynamic team means the operation process must be smooth and flexible enough to keep up with the development. And that had been the big problem for LIFEDANCE until they found Camelo, a scheduling tool that fits perfectly with their team.

Building a creative hub in Saigon

From the beginning of building LIFEDANCE, Đăng envisioned it as more than just a regular dance studio—he wanted it to be a leading force in dance and art, driven by creativity and passion. Throughout the years, LIFEDANCE now has become an entertainment agency and dance studio that offers more than just choreography. It serves as a hub for dance education, a talent center, music production, and more.

With a dedicated team of over 30 dancers & staff, LIFEDANCE has become a go-to destination for anyone looking to add lively and joyful choreography to their performances or events. The studio is filled with creativity as learners practice, dancers rehearse and perfect their crafts under Đăng's guidance.

LIFEDANCE Team practices with Quang Đăng‘s guidance

When paper and pen couldn’t keep up with the beat

Despite working in a modern and dynamic industry, LIFEDANCE initially managed their team schedule with paper and pen, as it was the simplest and quickest way at the time. For a small operation, this might work fine, but as Đăng's vision grew into reality, the limitations became impossible to ignore.

The challenges were all too familiar for Đăng and his team. They would forget to update dancers about schedule changes, miscalculate work hours, and struggle to keep track of everyone's progress consistently. With multiple rehearsals, performances, and classes happening throughout the week, staying organized became so difficult.

The numbers tell the story clearly: LIFEDANCE was dealing with at least 5 scheduling errors every week. For a team that prided itself on precision and timing—essential elements in both dance and live performance—these mistakes were more than just inconvenient.

The discovery that changed everything

The turning point came when Đăng discovered Camelo after searching for a scheduling tool on the Internet. As someone who appreciates clean and effective solutions, he immediately found Camelo was the one he was looking for.

Smooth and clean UI, simple is the best.
— Quang Đăng, owner of LIFEDANCE

This was Đăng's first impression of Camelo. The app's simplicity was crucial for a team that wasn't particularly tech-focused. Đăng needed something that would solve their problems without creating new ones or requiring extensive training.

Making scheduling as smooth as dance moves

With Camelo, the chaotic scheduling process at LIFEDANCE turns into something much more manageable and reliable.

Camelo makes scheduling so much easier. No more mix ups or chasing people for updates, everyone knows their shifts right away. It's a real timesaver for me and my team!
— Quang Đăng, owner of LIFEDANCE

The features that prove most valuable for LIFEDANCE are scheduling tools, timesheets, and check-in with photos and location. These tools help Đăng keep track of his dancers' attendance and ensure everyone is where they need to be when they need to be there.

Clock in with location and photo on Camelo

Getting the team on board

Initially, not everyone was immediately excited about the change. "First, they were not very friendly since we were not a technology-based company," Đăng admitted. The dancers were used to their paper and pen system and weren't sure about switching to a digital solution.

However, as the team started using Camelo and experiencing its benefits, the doubts quickly turned into acceptance and appreciation. "Later, everyone got used to it and no more complaints because it just gave us a smoother work experience," Đăng said.

Numbers speak volumes: from 5 errors a week to 1 per month

The team management at LIFEDANCE has improved remarkably. Where they once dealt with at least 5 scheduling errors every week, they now experience maybe 1 per month—a dramatic change that has saved time and prevented countless headaches.

We used to have at least 5 scheduling errors every week; now it’s maybe 1 per month.
— Quang Đăng, owner of LIFEDANCE

But the real improvement goes beyond just fewer mistakes. Camelo gives Đăng the confidence to hand over the scheduling tasks to his team members, something that would have been risky with their old paper system.

Now I can give rights to my staff to manage the work. Camelo helped us manage the team with attendance excellently. Now we would not worry about keeping track of time for the employees.
— Quang Đăng, owner of LIFEDANCE

Adding fun to clock-ins

One of the most delightful aspects of how LIFEDANCE adapts Camelo to their culture is the way they enjoy the photo check-in feature. True to their creative spirit, the team has found a way to make even attendance tracking fun.

We clocked in with the dance pose. It's very entertaining to do so and help build the team's vibe.
— Quang Đăng, owner of LIFEDANCE

This playful approach shows how Camelo has smoothly integrated into LIFEDANCE's culture. The app has become part of their expression of creativity while still serving its practical purpose.

The LIFEDANCE Team loves clocking in with their dance pose

Supporting local innovation

When asked if he would recommend Camelo to others, Đăng's response reflects both his satisfaction with the app and his pride in supporting Vietnamese products.

I would love to recommend Camelo to my friends and businesses. I love supporting Vietnam products.
— Quang Đăng, owner of LIFEDANCE

For a creative business like LIFEDANCE which values timing, coordination, and teamwork both on stage and behind the scenes, Camelo has proven to be the perfect partner. The app has helped ease the burden of the scheduling process and turn it into a well-choreographed routine that supports their artistic vision and business success.